The truth is that we may not be doing our jobs in the safest possible way or even conducting our personal business in a safe manner all of the time. We tend to put ourselves at risk each day and so often do not know it because we have done something at-risk so many times it just becomes the right way of doing things. It is the intent of our book to help you discover way to prevent loss producing events from occurring.
Chapter 1, Why Focus on The Job Hazard Analysis Process
Based on our opinion and lessons learned through experience, we have found that the job hazard analysis (JHA) is “The Centerpiece and Critical Link” to ensure a solid foundation for the safety system. A safety system can be defined as “… the formal, top-down business approach to managing risk, which includes a systemic approach to manage safety, including the necessary organizational structures, accountabilities, policies, and procedures.”
The overarching safety system goal is to ensure an effective safety culture exist within an organization. A true safety culture can only exist when the leadership team fully embraces and understands how jobs, their steps and tasks are defined, administered, and completed as a whole unit. “A safety culture goes beyond simply managing a basic series of required programs for regulatory compliance. The design of job(s), step(s), and task(s) must take into consideration the variations in cultures and account for the inherent hazards and associated risk that must be managed and controlled.”
Chapter 2, Understanding Human Performance In The Job Hazard Analysis Process
Chapter 3, Introducing JHA Into The Organization
The JHA is still viewed as an additional activity not a fundamental part of an overall safety system. As with the issue found in quality control where the effort was to fix defects and not the cause of defects, loss-producing events still focus on the immediate cause and not the reduction of risk found within the system.
Various levels of activities must be considered in order to improve the existing the safety system. After decades of research and insights within the safety profession, the misconception still remains that the majority of injuries are due to unsafe acts or human error. Why? Improving safety efforts are still in many cases restricted to trying to change employee behavior through incentive programs, games, or low value activities such as exhortations (lecturing), posters, and the like.
Chapter 4, Leadership Team and Employee Participation
Chapter 5, Preparing for The Hazard And Risk Assessment
Chapter 6, Hazard Analysis and Review Of Associated Risk
Untold thousands of interactions are occurring every day in the average organization. The JHA process can aid in these interactions, for example, job requirements, specific activities, the required steps, and tasks of a job, etc.
JHA provides the blueprint for designing and customizing surveys and inspections to be used within the safety system. It enhances the ability of an organization to anticipate and understand how job elements (steps and task(s)) combine and interact with each other.
Chapter 7, Enhancing the Safety Management System In Managing Risk
Chapter 8, Defining Associated Risk
Chapter 9, Planning for The Job Hazard Analysis
One goal for the job hazard analysis (JHA) process is to become self-sustaining and effective. That goal first begins by establishing a JHA committee that can provide experience, expertise, and assistance in developing the process. A properly structured committee working on the JHA process increases the effectiveness of the safety system.
For the JHA to become an integral part of the organization’s planning and daily management activities, a focused committee approach provides leadership and can guide the necessary activities if given the tools and authority to make change.
Before starting the JHA development, determine and carefully consider who is going to be on the development committee. Experienced employees actually doing the job should be involved for a comprehensive job steps and tasks development. The insights and perspectives of all employees should be considered as solid insights from unlikely sources may come out of the process.
The JHA process involves developing an inventory of jobs and a search for non-routine jobs that may be hidden from view. The use of the JHA committee and employees can improve the depth and scope of the JHA portfolio. The JHA process can restore the feel of the workplace as it identifies how things are getting done and how hazards and associated risk are controlled.
Chapter 10, Breaking the Job Down Into Individual Components
The job hazard analysis (JHA) process begins by selecting designated jobs, ranked in order by priority, and ends with standard operating procedures (SOP.) Used this way, the JHA process provides a baseline for the development and refinement of SOPs, safety protocols, work instructions, and guidelines.
Consider the job as a whole system when breaking it down into individual components of action steps and the tasks required within each step. The suggested method to structure the JHA is through the use of the Ishikawa or “Fishbone” diagram. This creates a cause and effect graphic diagram of the job, its steps and tasks along with the tools, equipment, materials, environment, administrative documents, and employees exposed to the job.
Chapter 11, Putting the Puzzle Pieces Together
Chapter 12, Assessing Training Needs
Training is a professional discipline that requires knowledge about multiple learning theories, presentation skills, survey and assessment, current research on human performance, and various learning strategies. It is not just a PowerPoint© presentation and should be implemented with a strategy that understands the nature of organization and the workforce.
Organizations have the responsibility to ensure that their employees are trained to achieve its objectives and that each employee understands the hazards of their work environment and how to protect themselves from specific hazards. An in-depth knowledge of the job hazard analysis (JHA) process should be developed and used by the leadership team and employees. Without this basic training, it will be difficult to establish an effective and efficient JHA process, which adds value to the organization with overall operational improvement.
Chapter 13, Basis Elements of A Safety System
Chapter 14, Becoming A Curator for The Safety System
As the focal point for safety-related information, the safety professional is the organization’s memory regarding the documentation of hazards, associated risk, safety system performance, regulatory compliance, job hazard analysis (JHA), etc. This means that the one in charge of the organizations resources, you need to ensure that they are accurate with timely safety-related information. In addition, you must be able to track and locate information as quickly as possible to get it into the hands of the appropriate decision makers for further action.
From day one, a library and filing methodology and structure is adopted that will organize all resources. These resources will include hard copies and e-copies of materials, websites information, reports, loss data, risks assessments, electronics books, and much more. The objective is to have a system that can access and retrieve the specific information for a timely and quick response to risk and hazardous situations or request for assistance.
Chapter 15, Effectively Managing a JHA Process Using Six Sigma
Organizations follow a structured methodology to get things done. The methodology may be informal or industry best practice or may be based on some combination of concepts. The end product or service drives the process and dictates what equipment, technology, skill levels, raw materials, etc. are necessary. The requirements of a safety system are directly parallel to those required to maintain the quality of products and services.
While the JHA can be used for specific targeted use (incident investigations, PPE selection, training development, etc.), it must be viewed as a beneficial tool for the ongoing overall process.
A number of concepts can be useful when developing a JHA. Six Sigma is essentially an array of problem solving and assessment tools.
Learn how to develop a Job Hazard Analysis that works, key to a success safety process that help to implement injury prevention.